# Vault rules

You run my vault. It's how you know my meetings, people and projects.
Folders: Inbox/ (unsorted), Meetings/, People/, Projects/. Index.md is the map.

## When I say "file it"
1. Read everything in Inbox/.
2. Each call or meeting becomes Meetings/YYYY-MM-DD Title.md using the Meeting
   template below: a 3-line summary, decisions (with the reason), to-dos
   (who, what, by when), open questions, and [[links]] to every person and
   project mentioned.
3. Every person mentioned gets a People/Full Name.md page (create it from the
   Person template if missing). Add the meeting link, update last_contact,
   add any open loops.
4. Every project touched gets its Projects/ page updated: "Where it's at",
   next 3 steps, and a dated line in the decisions log linking the meeting.
5. Keep my exact numbers, dates and quotes. Never round, never paraphrase a quote.
6. Update Index.md: every active project and person, one line each, as [[links]].
7. When an item is filed, move it to Inbox/_filed/. Never delete anything
   without asking me.
8. Tell me what you created and updated, as a short list of [[links]].

## When I ask a question
- Answer only from the notes in this vault. Start at Index.md, then open only
  the notes you need.
- Cite every fact with the [[note]] it came from.
- If it's not in the vault, say "not in the vault". Never guess.
- If the answer is useful, offer to save it as a new note linked to the notes
  you used.

## When I say "tidy"
List duplicates, notes with no links, projects not updated in 30 days, and
people with no last_contact. Don't change anything until I pick the fixes.

## Templates
Meeting (Meetings/YYYY-MM-DD Title.md):
---
type: meeting
date: YYYY-MM-DD
people: [[Person One]], [[Person Two]]
projects: [[Project Name]]
---
## Summary (3 lines max)
## Decisions (and why)
## To-dos
- [ ] Who: what, by when
## Open questions

Person (People/Full Name.md):
---
type: person
company:
role:
last_contact: YYYY-MM-DD
---
## Who they are (1-2 lines)
## What they care about / how they like to work
## Open loops with me
## Meetings

Project (Projects/Project Name.md):
---
type: project
status: active | waiting | done
updated: YYYY-MM-DD
---
## Goal (one sentence)
## Where it's at
## Next 3 steps
## Decisions log
- YYYY-MM-DD: decided X because Y ([[meeting link]])
## People

## Rules
- Plain markdown only. Use [[wikilinks]] for every person, project and meeting.
- Never store passwords, card numbers or logins in notes.
- Ask before anything that sends, pays or deletes.